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How
to Add an Promoter/Producer
Click
here to see the video. |
| 1. |
Click on the Promoter/Producer
Module. |
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| 2. |
The Promoter/Producer Listing Screen will
appear. To ADD an Promoter/Producer Click on the + sign. |
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| 3. |
A clean Promoter/Producer Main Info tab
will appear. |
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| 4. |
The only field required for
you to fill out is the Promoter/Producer Name. For further explanation of certain
fields click here. |
| 5. |
On the Entertainment Type and
Category if you press the CONTROL key and the letter 'D' key a box will
appear with different options. To change these options to suit your
company click here. |
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| 6. |
Once you have added all of the
necessary information you can add the record. To do this you can:
a.) You can click on Promoter/Producer Listing Tab -- this will take you to the
Promoter/Producer Listing Grid
b.) You can click on the + button -- this is good if you are adding more
than one record
c.) You can press F12 on your keyboard -- this is a great option if you
are editing or saving.
No matter what you choose the system will
ask you if you wish to save changes. Click Yes to save, No to not
save and Cancel if you want to quit the whole thing. |
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| 7. |
If you click on the Promoter/Producer
Listing Tab it will take you back to the grid where your new Promoter/Producer
was
added. If you chose B it will give you a blank Promoter/Producer information
screen to add the next Promoter/Producer. If you chose C it will keep you on
the Promoter/Producer's record. |
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Explanation
of Fields |
| 1. |
Company Name. -- The name of the
Promoter/Producer or School should be input here. |
| 2. |
Telephone -- The telephone number of the
Venue. All telephone fields have twenty-three (23) spaces available. The format for the telephone
number is free form. |
| 3. |
Address-1 -- This is the first line of the actual address (not counting the name) of the
Promoter/Producer or School. |
| 4. |
Address-2 -- This is the second address line of the physical location (not counting the name) of the
Promoter/Producer or School. |
| 5. |
City -- Input the city associated with the
Promoter/Producer. |
| 6. |
State/ Region. -- Input the state, area, district or location related to the address. |
| 7. |
Zip -- Input the zip-code associated with the
Promoter/Producer.. |
| 8. |
Ctry (Country). -- Input a three-digit country code for the country related to the address. For example:
USA, FRA. GER, AUS |
| 9. |
Fax -- Used for a Fax machine telephone number |
| 10. |
Category. -- The type of entertainment that the Promoter/Producers book on a regular basis. Listed below are a few examples of the Category definition codes. The User may define these codes to any description that is needed to conduct business. The most common code can default from the Operational Control assignment.
Category:
Type Code | Description
CA Casting
Director
PR Producers
PM Promoters
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| 11. |
R/A Responsible Agent.
-- Initials of the agent that is responsible for the data record being entered. |
| 12. |
Status -- Present status of the
Promoter/Producer.
Codes
| Descriptions
A Active. Indicate that there are active contracts for this record (or have been in the last 30 days).
I Inactive. There have not been any contracts for this data record in the last 30 days.
C Closed. There have not been any contracts for this data record in the last 60 days.
*Z The (Z) status only appears when the User inputs the (Z) in the status field. (Z) status records will be taken out of the database by the purge routine
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| 13. |
Primary Contact -- Use prefixes such as: Mr., Mrs., or Ms. The person to contact at the
Promoter/Producer and the telephone number where they may be reached. |
| 14. |
Title -- Use this field to note the title of the Primary Contact. Such titles could include; President, Principal, Chairman, Event Coordinator etc... |
| 15. |
Telephone -- The telephone number where the Primary Contact can be reached is input here. |
| 16. |
Alt-Contact -- Use this field for another contact person that can be reached if the Primary Contact is unavailable |
| 17. |
Title -- Use this field to note the title of the Alt-Contact. Such titles could include; Vice-President, Principal, Chairman, Event Coordinator etc... |
| 18. |
Telephone -- The telephone number where the Alt-Contact can be reached is input here. |
| 19. |
E-Mail -- Input the E-Mail address for the current record. |
| 20. |
Web-Site -- Input the Web-Site address for the current record |
| 21. |
Tax-ID # -- A nine-digit field to note the Tax ID number of the
Promoter/Producer. This field also defaults
at the time contracts are printed, if the artist's Tax-Identification
number is required on the contract. |
| 22. |
Misc. Notes -- One hundred and forty-five (145) spaces are available for miscellaneous information or notes. |
