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How
to Add a Venue
Click
here to see the video. |
| 1. |
Click on the Venue Module |
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| 2. |
It will bring up the Venue
Listing. |
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| 3. |
To add a new Venue click on
the + button. |
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| 4. |
You only need the Venue Name
to add the venue. For further explanation of the fields click here. |
| 5. |
The Category Type and Ent.
Type can be accessed by pressing the Ctrl key and the D key at the same
time. To learn how to changes these to better suit your company
click here. |
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| 6. |
You can set the performance
hours and the sets in these Venue fields and they will default to the
contract. |
| 7. |
Once you have filled out the
information for the Physical Address tab click on the Booking tab. |
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| 8. |
If you will tab to the Contact
Company it will default the information you just entered. If the
address is different however, then enter in the correct information. |
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| 9. |
Once you have added all of the
necessary information you can add the record. To do this you can:
a.) You can click on Venue Listing Tab -- this will take you to the Venue Listing Grid
b.) You can click on the + button -- this is good if you are adding more
than one record
c.) You can press F12 on your keyboard -- this is a great option if you
are editing or saving.
No matter what you choose the system will
ask you if you wish to save changes. Click Yes to save, No to not
save and Cancel if you want to quit the whole thing.
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| 10. |
If you click on the Venue Listing Tab it will take you back to the grid where your new
venue was
added. If you chose B it will give you a blank venue information
screen to add the next venue. If you chose C it will keep you on
the venue's record. |
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Explanation of Field |
| 1. |
Venue -- Thirty-five spaces are available for the name of the
Venue (as it should appear) when completing an engagement. |
| 2. |
Address-1 -- Mailing address for correspondence regarding the Artist. There are twenty-five (25) spaces available for data. |
| 3. |
Address-2 -- The second line of the mailing address is for information such as Suite numbers, or other information that would not fit in the Address-1 field. There are twenty-five (25) spaces available for data. |
| 4. |
City -- Input the city associated with the address for this record. |
| 5. |
State/ Region. -- Input the state, area, district or location related to the address. |
| 6. |
Zip -- Input the zip-code associated with the address for the current record. |
| 7. |
Ctry (Country) -- Input a three-digit country code for the country related to the address. For example:
USA, FRA. GER, AUS |
| 8. |
Telephone -- The telephone number of the
Venue. All telephone fields have twenty-three (23) spaces available. The format for the telephone
number is free form. |
| 9. |
E-Mail -- Input the E-Mail address for the current record. |
| 10. |
Contact/Manager -- The
first place to put in a contact for the venue. The first field is
for the prefix such as Mr., Mrs., or Ms. The other two are for the
first and last name. The title is the title of the first contact as
well as their telephone. |
| 11. |
Contact/Owner -- This
is for a second contact for the venue, or to put the Venue's owner's
name. The first field is for the prefix such as Mr., Mrs., or
Ms. The other two are for the first and last name. The title
is the title of the second contact as well as their telephone. |
| 12. |
Category -- The type of
venue. Listed below are a few examples of the Category definition codes. The User may define these codes to any description that is needed to conduct business. The most common code can default from the Operational Control assignment.
Type Code | Description
AR Arena
CA
Casino
NC Night
Club
PV
Pavilion
TH
Theater |
| 13. |
Class -- This is for
further definition of the venue. For example Class 1 might hold up
to 500 people, Class 2 can go to 1,000, Class 3 can go up to 1,500.
It is however you wish to define it. |
| 14. |
Entertainment Type -- The type of entertainment that the
Venue usually books. The User may define these codes to any description that is needed to conduct business. The most common code can default from the Operational Control assignment. Type Code | Description
A
Artist
B
Big Band
C Comedy
R
Rock |
| 15. |
Contract Rider. -- The valid responses are (Y) yes, or (N) no. If the code is ‘Y’, SEE ATTACHED RIDER will print on all contracts for this
Venue. ‘N’ will default from
the Operational Control Record |
| 16. |
Box Office. -- This
telephone number field is for the Venue's Box Office, which can be used in
promotional material. All telephone fields have twenty-three (23) spaces available. The format for the telephone number is free form. |
| 17. |
Fax. -- The telephone number for the business Fax machine. All telephone fields have twenty-three (23) spaces available. The format for the telephone number is free form. |
| 18. |
Performance Hours --
These are the hours that the venue usually has an act perform. When you
fill out these hours they will default onto the contract when you choose
this Venue. |
| 19. |
Sets -- The first field
is for the number of sets usually required by the Venue. The second
field is for the amount of time for that set. Ex: 1 Set/ 30 Min. |
| 20. |
Cap (Capacity) -- How
many people the Venue holds |
| 21. |
Alt Telephone -- An
alternate telephone number for the Venue. All telephone fields have twenty-three (23) spaces available. The format for the telephone
number is free form. |
| 22. |
E-Mail -- Input the E-Mail address for the current record. |
| 23. |
Web-Site -- Input the Web-Site address for the current record. |
| 24. |
Misc. Info -- Two lines
to enter in any additional information that is needed for this Venue. |
