Understanding the L Disposition

What is the 'L' disposition?  The 'L' disposition allows you to pay multiple contracts while only posting the information in one contract. It is fast and easy to use.  

How would the 'L' disposition work? Below is an example of how and why you would use the 'L' disposition in Book-It 2000.

You receive a deposit for $500 dollars for your artist, Jane.  Now the $500 dollars will pay more than one contract.  In fact there are four  contracts that are past due that this will pay for.  There is Jane on 02/01 for $2,000 with a commission of $200, Jane on 02/25 for $1,500 dollars with a commission of $150, Jane on 03/02 for $1,000 with a commission for $100, and Jane on 03/05 for $500 with a commission for $50.  So, you choose a contract of Jane's (one with a 'U' status or date as passed).  You go to the GL Key Entries and click on the dollar bill icon.  It comes up and in the disposition you put a 'L'.  Then you put in the amount and add the entry.  You then go to Jane's contract that was on 02/04 and go to the GL Key Entries.  There you will find that Jane's contract for $2,000 dollars has been paid.  If you go to the other three you will find that they have been paid the correct amount as well.  Therefore, you only have to add the entry to one computer and Book-It 2000 does the rest so you don't have to.

Below is a step by step instructions on how to use the 'L' disposition:
(just double click on the picture to enlarge it)

 1. You have a check for an artist that covers contracts.
 2. Find a contract from that artist.

Example:


 3. Go to GL Key Entries and click on the dollar bill

Example:


 4. Put in the disposition the letter, 'L'.
 5. Put in the amount of the money that came in.

Example:


 6. Click the plus sign (add button).
 7. When the clean form comes up click out of it.

Example:


 8. Do a search for the artist in the Contract Grid.

Example:


 9. Go to the first Artist contract that should have been paid.
10. Go to GL Key Entries. - It will show that it was paid.

Example:

Now you have the know how to use the 'L' disposition in Book-It 2000!